MemosandMinutes1/28目錄MemosMinutes2/28Memos3/28Introduction

Memo,shortformemorandum,isasimpleandefficientmessagethatisusedtoremindpeopleofordrawpeople'sattentiontocertainmatters.Itusuallyomits（省略）theletterhead（信頭）,salutation（稱呼）,complimentaryclose（結(jié)尾敬語）andsignature（署名）thatarecommonlyusedinbusinessletters.Itisefficientbecauseitconveystheauthor'sideasquicklytothereader.Amemomaycommunicateinformation,announcepolicies,instruct（通知）employees,makerequestsorofferadvice.drawone'sattentionto吸引某人注意4/28Awell-writtenmemousuallyconsistsofthefollowingparts:Memo(orMemorandum)-Itisthewordwrittenatthetopcenterofthepaper.To-Itisfollowedbythenameofthereceiver.From-Itisfollowedbythenameofthesender.Date-Itisusuallywrittenin"MonthDay,Year"form.Itisbetternottowritethemonthinabbreviatedform（縮寫形式，簡化形式）.Subject（主題）-Itisthetopicofthememo.Itmustbebriefandclear.Body-Itisthemessageitselfandofftenwrittenbriefly（簡短）.5/28AgoodmemobodyusuallycarriesthefollowingfeaturesUseaconversationtone.

Sincethereaderandtheauthorarefamiliarwitheachother,youmayuseaconversationaltone.Youmayuseordinarywords,first-personpronouns,butitdosen'snecessarilymeanthatyoucanbecasual（隨便）withyourwriting.Bebrief.

Asatool（伎倆）ofefficientinternal（內(nèi)部）communication,memosshouldbeconcise（簡明）.Youshouldavoidredundancy（冗余）inyourmessage.Haveasingletopic.

Aneffectivememousuallydiscussesasingletopic;thusthereadermayconcentrateonthesubject..6/28AmemoonEASYLinesMemorandumTO:AllemployeesFrom:DanielKramer,GeneralManagerDate:Marth12,Subject:EASYLinesEASYlineswereinstalled（安裝）twoyearsagotogiveallemployeeseasiertelephoneaccess（聯(lián)絡(luò)）toourcustomersandsuppliers（供給商）inotherpartsofthecountry.Infact,ourcompany'sgrowthratehasincreasedsincethen,andweattributeatleastpartofthatgrowthtothenewtelephonesystem.7/28Assaleshaveincreased,sohaveourtelephonebills.Unforunately,inthepastfewmonthesthosebillshavebeengrowingfasterthansales.Itseemsthatafewindividuals（個(gè)人）havebeenusingthelong-distancelinestomakepersonalcalls.Needlesstosay,thisabuseoftheEASYLinesmuststop.Notonlydoesitreduceourprofits,butitalsotiesup（占用）linesthatmightbeneededforbusinesscalls.Pleasedoyourparttokeepourcompanyprofitableandhealthy.Ifyouabsolutelymustmakeapersonalaccount（賬戶）.Yourcolleagueswillappreciateyourconsideration.accessto靠近，有權(quán)使用attributeto把...歸因于needlesstosay無須說tiesup占用8/282Amemo

MemorandumTo:AllemployeesFrom:RickSmith,HumanResourcesManagerDate:Demeber28,Subject:TimecardsandtimeclockAfterreviewingourcurrentmethodofkeepingtrackofemployeehours,wehaveconcludedthattimecardsleavealottobedesired.So,wewilluseanewsystemonMonday:atimeclock.Youwillthenjusthavetopunchinandpunchoutwheneveryoucometoandleaveyourworkarea.Thenewsystemmaytakealittlewhileforyoutogetusedto,butitshouldbehelpfultothoseofuswhoaremakingaNewYear’sresolutiontobemorepunctual.HappyNewYeartoall!9/28生詞和短語：comicbooks連環(huán)漫畫冊，comic本身意思，喜劇，滑稽c(diǎn)ompositionwritingexamples示范作文urgently迫切;緊急approaching靠近，到來keepingtrackof統(tǒng)計(jì)，跟蹤了解…情況leavealottobedesired有很多不完善地方，不足之處punchinandpunchout上下班打卡makingaresolutiontodosth下定決心做某事10/28Amemo(P182)poorTo:DistrictITmanagersFrom:Date:TuesdaySubject:Ameetingistobeheldat2:00p.monMondayattheheadoffice.ImprovedTo:DistrictITmanagersFrom:JackGreen,VicepresidentDate:Tuesday,May21,Subject:ITmeetingAnITmeetingistobeheldat2:00p.monMonday,May27,attheheadoffice（總企業(yè)）.ITmanagersfromdistrictofficesarerequiredtoparticipate,whowilldiscusstheimprovement（改進(jìn)，改進(jìn)）oftheorganization'sITsystems.Asystemexpertwillgiveapresentationontheprocedurestheimprovement.Seeyouatthemeeting.11/28分析：第一封備忘錄缺乏必要細(xì)節(jié)，如From和Subject后沒有內(nèi)容。同時(shí)沒有提及會(huì)議詳細(xì)內(nèi)容，日期也不完整。第二封備忘錄填補(bǔ)了第一封不足，而且結(jié)尾有針對性，符合備忘錄寫作要求。12/28UsefulPatternsandSentencesMemos1.Ishouldliketoknowexactlywhatactionhasbeentaken.我想確切地知道采取了什么樣行動(dòng)。2.Iwouldlikeyoutogivemearecordof...我想請你給我一份......統(tǒng)計(jì)。3.Canyoupleasearrangefor...?你能安排......嗎？13/284.Pleasefindoutwhatisgoingon.請查明發(fā)生了什么事情。5.Couldyoupleaseensurethat...?你能夠確保......嗎？6.Iamwritingtoremindyouthat...我寫信提醒你......。7.Ihaveinvestigated...asrequestedinyourmemoofMarch2.如您在3月2日備忘錄中所要求，我調(diào)查了......。14/288.Ihavecompletedmystudyof...我完成了關(guān)于......調(diào)研。9.Iaminformed/toldthat...我被通知/通知......。10.Ihaverecommendedthat...我提議......。11.Shallwegettogethersometimelaterthisweektodiscuss...？這周晚些時(shí)候我們能一起討論......嗎?12.Weoughttobethinkingabout...我們應(yīng)該考慮......。15/28Moinutes16/28Itroduction

Minutesrefertoasummarized（總結(jié)）orcondensed(壓縮）record（記載）ofwhathastakenplaceinameeting.Itisawrittenrecordtobekeptforfuturereference（參考）.Itmayrecordthepastactivties,newdecisions,newdicisionandpolices,anddescribethedecision-makingprocess.17/28Well-writtenminutesusuallyadhere（堅(jiān)持）tothefollowingprinciples:?Startwiththetime,dateandplaceofthemeeting.?Clearlystatewhoattendedthemeetingandwhowasabsent.?Describewhathappenedatthemeetingindetail.√

Beconcise（簡明）andclear.√Makeacompleterecord.√Describewhathappenedbriefly.√Bespecific.√Beobjective.√Bettertouseformalwordsandthepassivevoice（被動(dòng)語態(tài)）.18/28Minutesofayear-endsalesmeetingFireCharger（消防充電器）ExportingCo.,LtdDate:December25,Present:Dr.JackSmith(Chair),BruceLi,CarlBlack,LeoBrown,AngelWangApologiesforabsence:SusanWangTheyear-endsalesmeetingofFireChargerExporting（出口）Co.,Ltd.washeldattheMeetingRoom301,1:30p.m.,December25,.Themeetingwascalledtoorderandpresided（主持）overbyDr.JackSmith.OldbusinessNone19/28Salesmanager'sreportBruceLi,SalesManager,reportedtheyear-endsaleof100,000items.Thetotalrevenue（收益）was$280,000StaffreportCarlBlackpresented（介紹）thereportofthemarketingexpenditure（經(jīng)費(fèi)）.Atrial（試驗(yàn)性）advertisingwastobereleased（公布）onJanuary25,NewbusinessItwasmovedbyLeoBrown,seconded(支持，贊同）byAngelWang,thatabout$3,000bespentonthepromotional（促銷）effortsonthetargetmarket（目標(biāo)市場）locatedinArgentina（阿根廷）.Adjournment(休會(huì)）Themeetingwasadjournedat4:00p.m.AngelWangSecretary20/28MinutesofameetingoftheMarketingDepartmentDate:June10,Present:JohnSmith(Chair),BruceLi,CarlRed,MarkBrown,StellaWood,MarilynChenApologiesforabsence:WendyZhangTheregularmonthlymeetingofHuamaoTradingCo.,Ltd.washeldatRoom4008,ImperialHotel,9:00a.m.June7,.Themeetingwaspresided（主持）overbyJohnSmith.

MinutesTheminutesofthelastmeetingwasapproved.NewproposalBruceLireportedthepossibilityofexploringoverseasmarketandhisproposalwasunanimously(一致地)accepted.

出席人缺席人會(huì)議舉行地點(diǎn)、時(shí)間和主持人相關(guān)上次會(huì)議紀(jì)要事項(xiàng)相關(guān)此次會(huì)議新提議21/28ResolutionAresolutionwasannouncedbyPresidentJohnSmiththatMr.CarlRedwasretiringonAugust1after20yearsofservicetoHuamaoTradingCo.,Ltd.Thewholeteamexpressedtheirdeepappreciationtohimandbestwishesforhishappyretirement.Acopyoftheresolutionwasincluded.Adjournment

Themeetingwasadjournedat11:00a.m.MarilynChenSecretary分析：統(tǒng)計(jì)完整、明確。會(huì)議時(shí)間、地點(diǎn)及出席人員都介紹得很清楚。主要內(nèi)容表述清楚，行文流暢，是經(jīng)典會(huì)議統(tǒng)計(jì)。休會(huì)時(shí)間統(tǒng)計(jì)人相關(guān)決議事宜22/28Minutesofaresearch&developmentmeetingofapublishinghouseABCLivelyPublishingHouseDate:March26,Present:AmyWilliams(Chair),KathyGreen,LarryJohnson,BillTrotter,RichardSmith,JohnBlackApologiesforabsence:DavidLiAmeetingwasheldbytheResearch&DevelopmentDepartmentatHiltonHotelat8:00a.m.March26,.ThemeetingwaspresidedoverbyAmyWilliams.MinutesTheminutesofthemeetingheldonFebruary24,wasreadandapproved.SalesrecordAcopyofthepastthreemonths'recordisenclosed.出席人缺席人會(huì)議舉行地點(diǎn)、時(shí)間和主持人相關(guān)上次會(huì)議紀(jì)要事項(xiàng)相關(guān)銷售統(tǒng)計(jì)23/28NewproposalsTwoproposalswerepresentedatthemeeting.KathyGreensuggestedachildren'sfairytalesprogramandBillTrotterrecommendedasetoffinancingbooksforhousewives.ItwasunanimouslyresolvedthatBillTrotter'sproposalwasaccepted.AdjournmentThemeetingwasadjournedat11:00a.m.JohnBlackSecretary分析：條理清楚、表述明確。會(huì)議時(shí)間、地點(diǎn)及出席組員介紹得很清楚。主要內(nèi)容重點(diǎn)突出，一目了然，行文流暢。休會(huì)時(shí)間統(tǒng)計(jì)人相關(guān)此次會(huì)議新提議24/28MinutesPoorDate:June3,Amonthlydirectors'meeting（董事會(huì)）washeldattheconferenceroomofthecompanytoday.Atthemeeting,welistenedtothemanager'sreportonthestateofbusiness.Besides,thechairmanmadeaspeechandproposedtogiveagoldmedaltoMr.ThomasWangandwereachedaresolution(決議).AnotherimportantthingwedidatthismeetingwastodecideonaninvestmentinHuaxingInternational.RayBlair'sproposalof$50millionwasapproved.Themeetingreacheditsintended（預(yù)期）goal.25/28ImprovedMINUTESOFTHEDIRECTOR'SMEETINGAdirectors'meetingwasheldat3:00p.m.onMonday,June3,,attheconferenceroomof